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Each institution's student data is private and should be handled with extreme caution. A Database Management System (DBMS) integrated with school ERP software is an ideal solution.
database management system

Benefits of Database Management System

In recent years, education has undergone significant changes. The reason for the changes is that technology and software are continuously evolving, which will help them enhance efficiency. Educational institutions must select the appropriate solution, such as an ERP system, to aid in the smooth operation of their operations. Educational institutions that have suitable database management systems can analyze various data, generate reports, manage payroll, fee collecting, transportation management, and attendance marking, among other things. Implementing ERP SOFTWARE can aid in the administration and organization of activities in a more efficient and effective manner.

Educational institutions must manage a large volume of data as well as institutional matters. Educational institutions are investing in modern student database management systems to streamline the student data management process. The cloud or web-based software aids in the storage and organization of student-related data in a centralized database, allowing data to be accessed, modified, or updated as needed.

Various functions and modules in school ERP software help stakeholders such as administrators, instructors, staff, students, and parents. All of the modules are linked together in the system. The database management system is one of the modules of the system that is linked to other modules. This data integration allows administrators to have a more efficient administration experience. The administrator may easily collect and store data on encrypted cloud-based servers for added security. The DBMS(Database Management System) allows real-time access to the activities of all students, staff, and teachers. The database management system (DBMS) will assist management in eliminating human errors. One of the best features of a database management system is that it can be accessed from anywhere at any time. For educational institutions, the ideal software has a lot of features. Let’s take a look at the advantages of using a database management system.

  • Efficient admission management
  • Streamlined communication
  • Reduced paperwork
  • Secure and reliable
  • Time table management
  • Library management
  • Transportation management
  • Employee management
  • Analytics and report
  • Homework and assignment management
  • Examination management
  • Department integration

Efficient admission management

One of the main benefits of a database management system is that it helps in the maintenance of a smooth and standardized admission process. It aids in the administration of all jobs, including inquiry, admission, and enrolment. All student, faculty, and parent data can be controlled using a single software application. The database management system allows users to access information such as the registration process, admission approval, document uploading, exam and interview scheduling, and so on. The modern admission management system enables students to fill out the application form without having to wait in large lines or to have their admission-related questions answered quickly.

Streamlined communication

A solid database management system makes communication between students and teachers, parents and teachers, and students and employees much easier. Previously, teachers had to use the school diary to send messages to the parents. However, with the introduction of the software, teachers can use the database management system to alert parents about important school activities such as parent-teacher meetings, fee payments, and so on. Teachers can also use the software to send SMS or email updates to students on their attendance, bus boarding, school arrival, disciplinary actions, performance reviews, and other topics. Using a database management system (DBMS) allows for smooth communication between stakeholders, resulting in a strong teacher-student relationship.

Reduced paper works

A database management system automates the handling of student data. This automated management reduces the amount of paper that must be handled during the management process. All papers, including admission paperwork, student records, financial aid, and other associated data, may be successfully tracked and maintained. Managing and safeguarding huge quantities of paper files is a difficult task, as the files may be misplaced or lost. As a result, it’s critical to keep the records safe. The database management system simplifies the job by storing it as digital records that may be referenced later.

Secure and reliable

The data collected by the ERP software is safely saved in the cloud-based server, as previously mentioned. For added security, all data is encrypted, and only authorized individuals have access to it. This prevents data from being leaked, updated, or damaged as a result of access to internal or external elements. The manual data management system is less secure and trustworthy than the cloud-based database administration solution. The software also has an option for automatic data backup, which allows you to recover your important data and files. Cyber hacking is also prevented by the system’s automated security updates.

Time table management

The institutions benefit from a powerful database management system that allows for effective school and class management. It takes a long time to create a timetable, and it’s even more difficult to distribute it to the students. There will be flaws in the traditional system of timetable management, and students may receive incorrect timetables. The ERP software’s database management system will assist management in automatically creating an error-free and effective schedule, as well as ensuring optimal resource utilization. The timetable management tool makes it simple to arrange classes. Modifications and alterations to the timetable can be made, and students can easily access it via the mobile app.

Library management

The management of libraries is an important duty of educational institutions. Manual library management is a time-consuming, exhausting, and perplexing procedure. ERP’s database management system includes a library management feature that helps to streamline library operations. A database management system (DBMS) makes library management easier and more efficient for librarians and students. It streamlines all procedures by maintaining a database of every book that each student has taken. Each book is given a barcode, which allows for easy tracking, categorization, and transaction of the volumes. Users can use the site to search for books and magazines, verify their status, and read them online. The major goal of the library management system is to boost the library’s productivity and output, as well as that of its librarians and users.

Transportation management

Transportation tracking is a characteristic of a successful database management system. This program simplifies route planning and assists managers and parents in keeping track of the school bus. In the event of an emergency, the application notifies the school authorities and parents. The software also keeps parents informed in the event of a bus schedule change.

Employee management

Employees play a critical role in any business, and employees in educational institutions, such as faculty, administrators, and other staff, are regarded as the institution’s most valuable assets. All activities involving teachers and other members of staff must be managed successfully and efficiently. A database management system (DBMS) manages employee payroll, leave records, attendance, and other associated tasks.

Analytics and reports

Every segment and activity includes an analytics and reporting tool, which allows enterprises to handle several tasks at once. Educational institutions are another industry where analytics and reports can be quite beneficial. With a database management system in place, institutions may achieve and improve their entire experience by using analytics and reporting engines. It also delivers exact statistical insights into the behavior of students and faculty.

Homework and assignment management

For both students and teachers, homework and assignments are one of the most time-consuming processes. In a single piece of software, the DBMS effectively assists and controls all of the responsibilities related to assignments. The program enables students to submit assignments via the platform and mobile app, as well as verify the outcomes through the same platform. The management and teachers have access to the kids’ homework, assignments, and grades.

Exam management

Exams are a vital aspect of education, and the examination period is the busiest time for all stakeholders in a school. Several tasks will need to be completed during the exam period. Handling them by hand will produce confusion and errors among the personnel and teachers. With the education ERP’s DBMS, all exam-related processes may be completed efficiently. This allows employees and management to unwind while keeping an eye on the students. The purpose of a database management system (DBMS) is to create an organized examination management system that can efficiently and systematically automate and streamline the planning and examination procedures.

Department integration

Handling the various departments of an educational institution manually can be a difficult task. All activities of each department must be handled and controlled properly in order to offer students a consistent learning experience. The use of a database management system (DBMS) can help streamline procedures across departments, resulting in uniformity and cohesion. The institution’s departments can capture and store student, teacher, and employee data, as well as generate performance reports, using an automated ERP software system. The system also allows departments to get real-time access to various student-administration reports.

A database management system (DBMS) can make a significant difference in an educational institution’s ability to make everything methodical and distinctive. If you want to increase the efficiency of your institution, now is the time to invest in EDUCATIONAL ERP SOFTWARE to stay on track with the digitization trend. The most crucial factor to consider when selecting software is that it is user-friendly and has a fully functional DATABASE MANAGEMENT SYSTEM. For your institution, ELVIS ERP SOLUTIONS offers a versatile, strong, and specialized solution. We are a prominent ERP provider in Singapore, Malaysia, and the United Arab Emirates, providing a seamless and effective automated solution for all academic and administrative operations. For additional information, please contact our team at


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